Product

Everything a Kenyan practice runs on, in one system

Twenty-eight modules, all in production and all included in every plan. Nothing here is a roadmap item or a higher tier: a firm that signs up this week gets the whole list.

Files and matters

From the first instruction to the carton in the strongroom.

Five departments, fifty sub-types: Each with its own stages, checklist gates and stage notes.
Conveyancing: Searches, LCB consent, rates and rent clearance, stamping, registration. Ardhisasa, Ndung’u and NLC checks.
Litigation: Mention-first tracks, firm-wide courts configuration, court diary, limitation deadlines, e-filing record.
Corporate, commercial and IP: Company secretarial, agreements, and the five KIPI categories: trademark, patent, copyright, industrial design, enforcement.
Portfolio matters: One parent, many sub-matters, each with its own reference and balance. A parent cannot close while a child is open.
Parties and counter-parties: Eight party roles, plus external counter-parties with an inline conflict check that advises rather than blocks.
Four-step closure: Advocate requests, accounts confirms the money, a partner approves, the registrar archives with a carton number.

Money

Built around how Kenyan firms bill, and what the Authority expects.

DDN, proforma, fee note: The advocate raises, the client pays, the accountant issues the tax invoice. The roles are enforced, not suggested.
Gap-free numbering: Fee notes run firm-wide and proformas run per file. Neither ever skips a number.
Client account: A trust ledger that cannot go into deficit, per the Accounts Rules.
Four-pillar financials: Professional fees with VAT, statutory payments without, disbursements without, VAT at 16%, separated everywhere.
Disbursement approvals: Anything over KES 10,000, or without float cover, waits for a partner.
Petty cash: Requisition, approval, numbered A5 voucher, receipt.
Time recording: Timesheets, approval, charge-out rates per person, and billable time that reaches the invoice.
Credit notes and corrections: Edit a draft, credit an issued tax invoice. Never quietly alter a number KRA has seen.
Brought-forward balances: Historical fees and disbursements carried in without inventing invoices that never existed.

The office

The work that keeps a practice running, which most systems ignore entirely.

Front desk: Visitors, calls, letters in and letters out, with follow-ups and a full history.
Physical registry and safe: Safe custody of titles and deeds, movement log, custodian, and who holds what today.
Document management: Versions, check-out and check-in, full-text search, approval workflows, internal and external sharing.
Inventory: Stock, categories, requisitions and a movement log.
HR and payroll: Employees, leave, advances, salary and payroll runs.
Staff offboarding: One action transfers every matter, task and collaboration, then deactivates the account.

Oversight

What a partner needs to see, and what a regulator may ask for.

Firm dashboard: Partner KPIs, aged receivables, activity, role-gated alerts.
Reports: Executive summary, four-pillar financials, advocate performance, collection rates, projections, status reports by department, office and advocate.
Audit trail: Who did what, and when, organised by person rather than as a wall of rows. Sign-ins and failures recorded with address and device.
Roles and permissions: Forty-six capabilities across eleven roles, toggled cell by cell, every change logged.
Two-factor authentication: Enforced per request, with recovery codes and an administrator reset for the phone that gets lost.
Assignment-based visibility: Partners see everything. Advocates see their own files. Enforced in the database, not in the query.

Assistance

Useful, bounded, and never the final word. An advocate reviews everything.

Matter summaries: A file brought up to date in a paragraph.
Deadline extraction: Dates pulled out of a document you upload, for an advocate to confirm.
Kenya Law research: A starting point with citations, not an answer to file.
Fee note narratives: A draft description of work done, from what the file already records.
Precedent search: Find the template or prior document you are thinking of.
Spend under control: A monthly cap the firm sets, per-user rate limits, per-matter opt-out, and every call in the audit trail.

Where the depth actually is

Feature lists look alike. These are the four places the work went, and each names the authority it follows.

The Remuneration Order, not an approximation

Schedule 1 First and Second Scale and Schedule 2 leases, transcribed from the Gazette. Stamp duty under Cap. 480. A conveyancing estimate an advocate can put in front of a client without recalculating it by hand.

Advocates (Remuneration) Order, LN 35/2014

Client money the system will not let you touch

The client account cannot be overdrawn. Not a warning somebody clicks past: a database rule, proven against back-dated entries and deletions. Office and client money never mix.

Advocates (Accounts) Rules

Fee notes the Authority will accept

Firm-wide numbering with no gaps, because a gap is a question you will be asked. The DDN, the proforma and the final fee note as Kenyan firms actually bill, with the advocate raising and the accountant issuing.

KRA, and E-TIMS when it arrives

The registry you actually have

Safe custody, carton numbers, letters in and out, and a four-step closure that ends with the file registrar. Kenyan practice is still paper-backed and most software pretends otherwise.

How files are really kept

Reading a list is not the same as using it

The demonstration is a whole fictional firm. Open a conveyancing file and run the stamp duty calculator, raise a fee note and watch the numbering, or try to overdraw the client account and see what happens.

Open the demonstration See the price